List of Tax Documents for Individuals

  • Personal Identification and Information

    • A copy of last year’s tax return (helpful for reference and carryover information).

    • A social security card or equivalent may be requested on an as-needed basis

  • Income Documents

    • Form W-2: Wage and salary statements from employers.

    • Form 1099-NEC: Nonemployee compensation for independent contractor or freelance work.

    • Form 1099-MISC: Miscellaneous income, which may include rents, prizes, or other income.

    • Form 1099-INT: Interest income from banks and financial institutions.

    • Form 1099-DIV: Dividend income from investments.

    • Form 1099-B: Proceeds from broker and barter exchange transactions.

    • Form 1099-G: Government payments, which might include unemployment benefits or state tax refunds.

    • Form 1099-R: Distributions from pensions, retirement accounts, or annuities.

    • Form SSA-1099: Amount of social security benefits received

  • K-1 Forms (1065, 1120S, 1041): For income from partnerships, S corporations, or trusts.

    • Any additional income records (crypto sales, property sales, inheritance, alimony received, etc.).

  • Rental Income/Expenses

    • Profit and Loss Statement or equivalent, in any format (excel format recommended) or you feel free to use our template here.

    • Relevant receipts and paperwork will be requested on an as-needed basis

  • Business Income/Expenses

    • Profit and Loss Statement or equivalent, in any format (excel format recommended) or you feel free to use our template here.

    • Home Office Deduction Records: If you’re self-employed and claim a home office deduction, provide details related to your workspace (see above template).

    • If you use a vehicle for your business then provide a mileage log or equivalent (see above template).

    • Relevant receipts and paperwork will be requested on an as-needed basis

  • Deduction and Credit Documentation

    • Form 1098: Mortgage interest statements.

    • Form 1098-E: Student loan interest statements.

    • Form 1098-T: Tuition and related education expenses.

    • Receipts and records for deductible expenses such as:

      • Charitable donations

      • Medical and dental expenses

      • Dependent Care expenses

    • Records of contributions to retirement accounts (IRA, 401(k), etc.) if you made contributions outside of payroll deductions.

  • Health Insurance Information

    • Form 1095-A: Health Insurance Marketplace Statement (if you obtained coverage through the Marketplace).

    • Form 1095-B or 1095-C: If provided by your employer or health insurance provider, indicating the months you had coverage.

  • Other Potential Documents

    • Documentation for estimated tax payments: If you made quarterly estimated tax payments.

    • Any other documents relevant to unique income or deduction situations (e.g., adoption expenses, casualty losses).

List of Tax Documents for Business Owners

  • Business Information

    • Employer Identification Number (EIN): Your business’s federal tax ID number.

    • Business Formation Documents: Articles of incorporation, partnership agreements, LLC operating agreements, etc.

    • Previous Year’s Tax Return: Useful for reference and carrying over information.

  • Income Documents

    • Sales Records and Revenue Reports: Detailed records of all income received from business operations.

    • Form 1099-MISC and 1099-NEC: If you received certain types of income.

    • Bank Statements: To support income deposits and reconcile with your accounting records.

    • Other Income Sources: Records for any additional income, such as rental income if your business owns property.

  • Expense and Deduction Documentation

    • Receipts and Invoices for Business Expenses: This includes costs for supplies, utilities, rent, travel, and other operating expenses.

    • Mileage Log and Vehicle Expenses: If you use a vehicle for business purposes.

    • Home Office Documentation: If you claim a home office deduction, include details of the area used exclusively for business.

    • Employee Wages and Contractor Payments: Payroll records, Forms W-2 for employees, and Forms 1099 for contractors.

    • Depreciation Records: Documentation for business assets and capital expenditures, including details needed to calculate depreciation (e.g., Form 4562).

    • Loan Interest Statements: Forms like 1098 showing interest on business-related loans.

    • Lease Agreements: For any business property or equipment rentals.

  • Other Considerations

    • Estimated Tax Payment Records: Documentation of quarterly tax payments if you’ve made any.

    • Documentation for Special Credits or Deductions: Such as research and development credits, energy efficiency credits, or other industry-specific incentives.